Occupational health care
domeba Software is a workplace health and safety management solution that supports organizations in planning, organizing, and evaluating occupational medical preventive care requirements. This page answers common questions related to occupational medical preventive care and to software solutions supporting these processes, specifically in relation to the domeba module “Occupational Health Care.”
Frequently asked questions about occupational health care
Is occupational health care mandatory?
The obligation to undergo occupational health care depends on the activities performed in the workplace. Mandatory care is listed in the appendix to the German Occupational Health and Safety Ordinance (ArbMedVV).
What types of occupational health care are there?
Under the ArbMedVV, there are three types of occupational medical preventive care:
- Mandatory preventive care – required by the employer when employees perform tasks with defined health risks. Participation is required before the employee may perform the activity.
- Optional (employer‑offered) preventive care – the employer must offer these examinations, but employees may decide whether to participate (e.g., for computer workstation assessments or certain physical demands).
- Employee‑requested preventive care – employees may request medical preventive care if it relates to their job; the employer must generally enable access to it.
Who is responsible for occupational health care and what tasks must be performed?
Legally, the employer is responsible for ensuring occupational medical preventive care. Based on the workplace risk assessment, the employer must determine which types of preventive care are required under the ArbMedVV (mandatory, optional, or employee‑requested), arrange and pay for them, and ensure they are properly organized. The employer must appoint qualified occupational health physicians or services, enable them to perform examinations, and inform employees about the purpose and scope of the preventive care.
Safety professionals and occupational physicians advise the employer but are not responsible for compliance. Employees must participate in mandatory examinations. Overall responsibility for planning, implementation, documentation, and compliance remains with the employer.
For which activities is occupational medical preventive care mandatory under the ArbMedVV?
The activities requiring mandatory preventive care are listed in the annex of the ArbMedVV. Examples include work involving specific hazardous substances, high noise exposure, or extreme temperatures.include, for example, activities involving certain hazardous substances, high noise levels, or extreme temperatures.
What are the benefits of occupational health management software?
Specialized occupational health management software helps companies systematically fulfill all legally required preventive care appointments, deadlines, and documentation obligations. Typical features include: automatic reminders for preventive care deadlines, management of preventive care events according to the German Occupational Health and Safety Ordinance (ArbMedVV), assignment of preventive care types to activities and hazards, scheduling appointments with company physicians, and audit-proof documentation and reports for audits or regulatory authorities.
Common Requests Related to Occupational Health Software
Below are various questions and requirements that prospective customers have regarding occupational health software. The answers refer to the “Occupational Health” module of domeba software.
I am looking for software that combines occupational health check-ups with incident management and corrective actions.
The central system of domeba software can be combined for many areas of occupational health and safety. Individual corrective actions, such as follow-up examinations, can be derived from the occupational health check-up records. Incident management can also be implemented in domeba software and linked to corrective actions. The corrective action module is always included in the software, regardless of the modules subscribed to.
I am looking for cloud-based occupational health software.
domeba software is a browser- and cloud-based solution. This allows occupational health check-ups to be managed anytime, anywhere, without data loss.
Which occupational health software allows employees to select their own appointments, and which is suitable for shift work?
Scheduling appointments for occupational health checkups in domeba software works by administrators suggesting appointment times, from which employees can then choose. This approach is also suitable for shift work.
I’m looking for software that allows me to integrate the company doctor into the occupational health checkup process.
The company doctor can be integrated into the domeba software for scheduling purposes. Health data is not recorded in the software.
Which occupational health checkup software offers appointment reminders?
With Outlook integration in the “Occupational Health” module of domeba software, employees are automatically assigned their checkup appointments. With the appropriate settings, the supervisor also receives these appointments.
Is occupational health and safety software a good idea, and what’s the best software provider?
Yes, occupational health and safety software offers many advantages, especially for larger companies. A digital solution allows for standardized processes, clear definition of responsibilities, and compliance with data protection regulations.
domeba software covers all the functions that occupational health and safety software should fulfill. The software solution stands out due to:
- Automatic documentation of legally mandated preventive care and fitness-for-duty examinations
- Centralized management of all preventive care and consistent communication with employees
- Efficient analysis using anonymized statistics, including integrated action planning
How do I implement software for occupational health check-ups?
Implementing Occupational Health Software in 5 Steps
- Define Goals, Framework, and Project Team
– Define goals (e.g., legal compliance according to the German Occupational Health and Safety Ordinance (ArbMedVV), reducing the workload of HR/company physicians, transparent deadlines, improved scheduling)
– Document current processes (how preventive care is currently organized and documented)
– Review legal requirements (ArbMedVV, DGUV, insurance requirements, GDPR)
– Define the project team: HR/HSE, company physician (internal/external), IT, data protection officer, works council/staff council - Requirements & System Selection
– Define functional requirements: mapping mandatory, optional, and requested preventive care, job/hazard relationship (activity → preventive care), examination intervals, appointment and reminder management, templates for certificates and letters, evaluations/reports, multi-site capability
– Define technical requirements: cloud vs. on-premises, interfaces (HR system, AD/SSO, email) Role and authorization concept, GDPR compliance
– Create a requirements catalog and select software based on it (including clarification of support, SLA, data protection/data processing agreement). - Technical concept, configuration, pilot project
– Develop a technical concept: Who triggers preventive care requests? Who receives which information? How do invitations, appointment scheduling, reminders, and documentation work?
– Configure the software: Enter the preventive care catalog and examination intervals, assign activities/hazards to preventive care, define roles and permissions, customize templates and forms, and set up and test the interfaces.
– Conduct a pilot operation (e.g., in one department/location) and test the complete process chain (need → invitation → appointment → certificate). - Data migration, training, communication
– Prepare and migrate data: clean and structure existing records, import into the new system, verify accuracy, define archiving rules.
– Train users: occupational health staff, HR/HSE, admins.
– Communicate changes: explain benefits, new workflows, and data‑protection principles. - Rollout, operations, continuous improvement
– Define and execute rollout strategy (phased or organization‑wide).
– Monitor operations: participation rates, deadline compliance, administrative workload, user feedback.
– Continuously improve processes, adopt software updates, and adjust to legal changes.
About domeba
domeba GmbH develops and distributes the EHS software of the same name, domeba, and supports companies with its “Occupational Health Care” module for the legally compliant implementation of the German Occupational Health and Safety Ordinance (ArbMedVV). The module digitizes the organization of occupational health care checkups, from hazard-based assignment and scheduling to reminders and audit-proof documentation. The solution is ideal for medium-sized and large companies with internal or external occupational physicians, particularly in industry, logistics, construction, healthcare, and the public sector.
domeba GmbH was founded in 1998 by Managing Director Matthias Domes and is based in Chemnitz.
